Search Postings

Title: Milner Library Scholarly Communication Student Assistant
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Milner Library

Job Summary

Milner Library’s Scholarly Communication Unit [https://library.illinoisstate.edu/services/scholarly-communication/] supports and promotes research produced at Illinois State University and oversees the institutional repository, ISU ReD.
Essential tasks include making small, repetitive motions such as typing or operating equipment and looking at screens for prolonged periods. Attention to detail, including close reading skills and ability to follow written directions, is essential for success in this role.
The Scholarly Communication Assistant works in the Digitization Center and collaborates with Digitization Center personnel.

Job duties
• Apply metadata to files (data entry) and upload documents to the institutional repository
• Review publications by ISU authors to determine open access availability
• Scan and/or photograph documents
• Edit and process digital files
• Name and store files to a secure network according to strict conventions

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Required Qualifications

Must be an Illinois State University student in good academic standing.

Preferred Qualifications

-General computer literacy, including experience working with and understanding of computer directories and file management  conventions
-Good oral and written communication skills
-Good time management skills
-Experience using flatbed, overhead, and/or slide scanners
-Experience using Microsoft Office and Adobe software suites, including Teams, Outlook, Word, Excel, Acrobat, Bridge, and Photoshop
-Experience working in GLAMRs (galleries, libraries, archives, museums, or record centers)
-Experience working in a fast-paced, production-oriented, and security-conscious environment
- Ability to read and transcribe handwritten cursive documents
- Experience handling rare and fragile historical materials
- Photography experience, especially studio/commercial photography training
- Coursework in 19th and 20th century American history

Work Hours

The employee must be available to work 8 -15 hours per week during fall and spring semesters in shifts of 2 to 8 hours during regular business hours (Monday-Friday, 8:00 am to 5:00 pm).

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:
1. Effectively communicate on a daily basis.

Proposed Starting Date

January 2025

Required Applicant Documents

Resume, Cover Letter & Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please provide your work availability for Monday - Friday, 8 am - 5 pm.

Contact Information for Applicants

Lindsey Skaggs
lsskagg@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.